What Types of Reports Must Entrepreneurs File?

Running a business in Moldova comes with a number of obligations, one of the most important being the submission of reports. Regardless of the legal form — whether it’s a sole proprietor or a legal entity — every business is required to file tax, financial, and statistical reports. Failure to comply may result in fines and account blockage. In this guide, we’ll explain which reports must be filed, when, and what changes took place in 2024–2025.

Tax Reporting for Entrepreneurs in Moldova

Every entrepreneur in Moldova is required to submit specific tax declarations. The list and deadlines depend on the chosen taxation system and the business structure.

VAT Declaration

If a company or sole proprietor is registered as a VAT payer, they must submit a monthly declaration (Form TVA12):

• Submission deadline: by the 25th of the month following the reporting period.
• Submission method: via the electronic system SIA "Declarație electronică".

Example: VAT for March must be submitted by April 25.

Corporate Income Tax (IS)

For companies and entrepreneurs under the general taxation system:

• Declaration (Form VEN12) is submitted annually by March 25 of the following year.
• Includes data on profits and taxes due.

Employee Income Tax (IR)

When hiring staff, entrepreneurs are required to withhold and remit income tax:

• Submission deadline: monthly, by the 25th of the following month.
• Form IPC18 is used — combined with social and medical contributions.

Social and Medical Contributions

Even without employees, sole proprietors must pay fixed contributions:

• Social fund: annual fixed payment.
• Medical insurance: also fixed.

Declarations are included in IPC18 and submitted monthly by the 25th.

Statistical and Financial Reporting

In addition to tax declarations, entrepreneurs are required to submit financial reports to the National Bureau of Statistics (BNS) and, if necessary, to other authorities — for example, if the company is subject to mandatory audit.

Financial Reporting (RSF)

The format of financial reporting depends on the size of the enterprise:

• Micro and small enterprises submit the shortened form (RSF-1).
• Medium and large enterprises — the simplified or full form.
• The report includes: balance sheet, profit and loss statement, explanatory note, and other documents.

Submission deadlines:

• For companies subject to audit — by April 30.
• For others — by May 30 of the year following the reporting period.

Statistical Reporting

Certain types of business activities require the submission of specialized statistical forms:

• Reports on employee numbers.
• Enterprise activity reports.
• Forms related to investments, exports, imports, and other indicators.

Frequency: quarterly or annually, depending on the form.

Important: Even if a business is inactive, “zero” reports are still required for certain forms.

Reporting Reforms: What Changed for Entrepreneurs

In recent years, Moldova has actively implemented digitalization and streamlined reporting procedures. Major changes took place in 2024, when the government reduced the volume of mandatory documents for businesses.

Reduction in Number of Reports

According to Infotag, since 2024 entrepreneurs have to submit 15 fewer documents. This was made possible by:

• Centralized reporting via a unified electronic portal;
• Integration of databases between the tax authority, BNS, and other institutions;
• Eliminating duplicate forms.

«The reform allows entrepreneurs to reduce bureaucracy and focus on business development» — reports Infotag.md.

Automation and E-Systems

Most reports are now submitted through online platforms:

• „Declarație electronică” — for tax reporting;
• Personal cabinet on the BNS website — for statistics;
• Using a digital signature is mandatory for most operations.

Simplified Reporting Regime

Entrepreneurs using the patent or fixed tax regime are exempt from many forms:

• They do not file VAT or income tax returns;
• Pay a fixed annual amount;
• Submit only required reports to BNS (if the activity demands it).

Special Cases and Reporting Exceptions

Tax and reporting requirements in Moldova may vary significantly depending on the type of business activity, taxation system, and presence of operations. Below are key considerations.

Sole Proprietors on the Patent System

Entrepreneurs working under a patent:

• Are not required to submit VAT or corporate income tax returns;
• Pay a fixed tax for the patent as per legislation;
• If they have employees — must submit Form IPC18 and pay social and medical contributions.

However:

• If the entrepreneur combines patent activity with other business forms, those must be reported under standard procedures.

Reporting in Case of Inactivity

Even if a company or entrepreneur had no operations during the reporting period, they are required to:

• Submit zero declarations (VEN12, TVA12, IPC18);
• File zero financial reports, if registered with BNS.

Failure to submit such reports may be considered a violation and subject to fines.

Foreign Companies and Non-Residents

If a foreign company is registered and operates in Moldova:

• It must meet the same reporting requirements as local entities;
• In some cases, reports must be submitted in Romanian and local taxes paid.

Practical Tips: How to Avoid Missing Deadlines and Fines

Submitting reports is not just a formality — it’s a crucial part of a company’s financial and legal stability. Here are a few tips to simplify the process and reduce risks.

Use a Tax Calendar

Create or download an up-to-date tax calendar:

• List submission deadlines for all report types by month;
• Set reminders 3–5 days before due dates;
• Optionally integrate reminders into your corporate system or Google Calendar.

Automate Reporting

Use official electronic platforms for submission:

• Declarație electronică — for tax reports;
• E-Cabinet BNS — for statistical forms.

Automation reduces the risk of errors and allows reporting from anywhere.

Hire an Accountant or Outsourcing Service

Not all entrepreneurs are required to manage bookkeeping themselves. Outsourcing helps you:

• Focus on business development;
• Avoid mistakes and missed deadlines;
• Get advice on changes in legislation.

You can also use the services of our company, IntelCont — we assist with preparing, submitting, and managing all types of financial reports in Moldova.

Liability for Late or Missing Reports

Submitting reports late or incompletely can result not only in fines but also in serious consequences — blocked accounts, limited access to tenders, and additional tax audits.

Fines

Depending on the type of violation, the following penalties may apply:

• Late tax declarations — from 2000 to 4500 MDL;
• Failure to submit reports to BNS — from 1000 to 3000 MDL;
• Repeated violations — higher fines and administrative sanctions.

Fines may increase if the business repeatedly misses deadlines.

Account Freezing

If a declaration is not submitted on time:

• The tax authority may freeze the company’s bank account until the issue is resolved;
• This can delay payments, disrupt contracts, and cause financial losses.

Other Consequences

• Violations are recorded in the company’s tax history;
• Unscheduled audits from tax or labor authorities are possible;
• Loss of “trusted taxpayer” status, affecting banking and business relationships.

Conclusion and Reporting Checklist for Entrepreneurs

Timely and accurate reporting is one of the key elements of running a stable business in Moldova. Knowing deadlines, using electronic services, and understanding legal changes can help avoid fines and focus on business growth.

Below is a summary checklist to help you track essential reports:

Checklist: what and when to file